Companies & institutions
Organisation worthy of your institution.
General meetings, forums, official ceremonies, professional gatherings or internal events: bring your guests, your accreditation, your teams and your reports into an environment built for control.
- Public or private events
- Named invitations
- Protocol
- Accreditation
- Reports
Demonstration
- Delegation confirmed
- Protocol badge printed
- 438 guests present
- Report updated
The level of organisation shows from the first invitation.
Every setting has its rules
Tikiti adapts to different professional and institutional settings.
Guest categories, invitation model, badge, zones and report change with the type of event.
Members, mandates and attendance records.
Member categories, named invitations and attendance records serve the welcome desk and the minutes alike.
Your identity first
Your event should look like your organisation.
A public or private page carries the context of the gathering, its programme and its conditions, at your address and in your colours.
- Your visual identity
- Context of the gathering
- Programme
- Speakers
- Partners
- Practical information
- Conditions of participation
- Registrations or invitations
One consistent experience, from the invitation to the final report.
Guests and protocol
A guest list is not enough when every profile differs.
Import your list, then organise each guest by role, delegation and the rules of the event.
- Identity and role
- Organisation
- Delegation
- Protocol category
- Companions
- Access level
- Table or seat
- Welcome lead
- Reply status
Every guest keeps their place, their category and their journey.
The invitation
Send the right invitation to the right person.
The invitation carries the identity of the event and the content that matches the guest, down to their individual QR code.
- Guest name
- Role and organisation
- Protocol message
- Date and venue
- Programme
- Dress code
- Access instructions
- Reply button
- Individual QR code
A personal invitation shows the person was genuinely expected.
The replies
Know who is coming before preparing the welcome.
Replies join the central list, visible to the authorised members of the team. Reminders are targeted: an incomplete delegation, guests who have not answered, companions still unnamed.
- Invitation prepared
- Sent
- Opened
- Attendance confirmed
- Declined
- Pending
- Missing information
- Companion confirmed
An up-to-date list lets you prepare the room, the protocol and the teams precisely.
Delegations
Several people can depend on one invitation.
A delegation is not one more companion: it is an organised group, with its head, its members and its access.
Head of delegation
A single contact for confirming and welcoming the group.
Members
Each keeps their identity, their role and their badge.
Companions
Declared in advance, within the limit set for the invitation.
Zone and seating
The delegation can be grouped at a table or in a reserved area.
A delegation stays an organised group, without losing the identity of its members.
Badges and accreditation
Each profile receives identification that matches their role.
The badge is tied to the access rights configured for its holder: the system decides, not the colour of the card.
- Name and role
- Organisation
- Photo
- Category
- QR code
- Allowed zones
- Validity period
The badge is tied to the access rights configured for its holder.
Access
A confirmed invitation does not open every door.
Rules are set by category, by zone, by time and by day, before the doors open.
| Category | General | VIP | Press | Backstage |
|---|---|---|---|---|
| Guest | Yes | No | No | No |
| Partner | Yes | Yes | No | No |
| Press | Yes | No | Yes | No |
| Speaker | Yes | Yes | Yes | Yes |
Demonstration access plan. Every organisation defines its categories and zones.
The right invitation opens the right door, not every door.
Teams
Sensitive information is not open to everyone.
Each member gets a role that fits their task, and opens only what they need.
Event lead
Full view, decisions and reports.
Protocol team
Guests, delegations, seating and named welcome.
Access agents
Checks at their own gate, without the full list.
Management
Reads indicators and reports, without touching operations.
Everyone gets what they need, without opening the whole event to the whole team.
On the day
The team instantly sees where each guest stands.
At the entrance, Tikiti Ops recognises the invitation, badge or accreditation, shows the category, the expected companions and the seat, and says what is blocking when something blocks.
- Access granted
- Wrong entrance
- Invitation not confirmed
- Access already used
- Accreditation inactive
- Information to check
- Send to protocol
The welcome stays human. The information becomes immediately available.
Seating
Prepare the room from the list that is actually confirmed.
When the event calls for it, each guest can receive their table, row, seat or protocol area.
- Table
- Zone
- Row
- Seat
- Room
- Protocol area
Seating becomes a property of the guest, not a line in another file.
After the event
Recorded attendance becomes usable information.
The report gathers what was sent, what was answered and what actually happened.
- Invitations sent
- Replies received
- Expected guests
- Actual attendance
- Attendance rate
- Split by category
- Delegations present
- Arrivals by hour
- Gate activity
You no longer describe roughly what happened. You document it.
Control and traceability
Sensitive events need more than a list.
Important actions leave a trace: who edited an invitation, who printed a badge, who granted an exception.
- Access by role
- Separation between organisations
- Activity log
- Change history
- Access revocation
- Controlled export
Every important action leaves a trace.
From the invitation to the report
Five moments, one reference list.
Each step builds on the previous one, with no new version of the file.
D-45
The list takes shape
Guests, delegations and protocol categories are established.
D-30
Invitations go out
Each guest receives an invitation in their name, with their instructions.
D-10
Replies come in
Confirmations, declines and companions update the list.
D-3
The welcome is prepared
Badges, zones, seating, teams and checkpoints are configured.
Day
The welcome runs
Guests are recognised, guided and recorded on arrival.
D+1
The report is ready
Attendance, categories and gate activity are consolidated.
Several teams. One reference list.
Before
Several versions of the list circulate between protocol, the welcome desk, security and management.
With Tikiti
Each team uses the information matching its role, and the organisation keeps a central view.
Tikiti gives companies and institutions one shared reference to prepare their guests, coordinate their teams and report precisely.
Frequently asked questions
Can we create a strictly private event?
Yes. Registration can stay closed and access reserved to people invited by name.
Can we handle several protocol levels?
Yes, through the categories, access rights and seating configured for the event.
Can badges be printed in advance?
Yes, or on site when the printing equipment is available.
Can we welcome someone who is not on the list?
It depends on the permissions you set. The agent can refer them to someone authorised to add them or grant an exception, and the decision stays in the log.
Can we use our own domain?
Yes, depending on the plan or the option chosen for your organisation.
Can we restrict what teams can see?
Yes. Roles decide what each person sees and what each person can do, exports included.
Prepare an event that truly represents your organisation.
Bring your guests together, coordinate your teams and keep a reliable record of every step.
Tikiti adapts the setup, the access and the support to your organisation's requirements.